Ottawa Tourism

Convention Services Portfolio

Flash Your Badge Program

The Flash Your Badge Program grants delegates and a guest access to discounts and special offers at participating attractions, tours, and restaurants. There is no registration required to utilize this program – delegates can simply present their badge at participating retailers to receive the advertised discount.

*Reservations may be required

You can find the full list of 2017 discounts HERE. The French version of the program can be found HERE. Feel free to advertise this page on your conference website and share with your delegates!

Green! Ottawa Tourism’s Flash Your Badge Program is a paperless service. We encourage you to advertise this list electronically or share the link to our program website with your delegates www.ottawatourism.ca/fyb 

Images & Video

Images

Destination images can be downloaded from Ottawa Tourism’s Flickr gallery. Our images can be used for your pre-conference promotional efforts or for materials used throughout your event. Please credit the images as indicated in the filenames.

Don’t see what you’re looking for?

Ottawa Tourism owns an image bank of more than 3,000 high-resolution shots, which can be shared upon request. Let us know what you’re after and we’ll do our best to find images that will suit your needs!

**Special for 2017! Ottawa 2017s destination and event images can also be downloaded from the Ottawa 2017 Flickr gallery. Please credit the images as indicated in the filenames.

Videos

Destination videos can be downloaded from Ottawa Tourism’s Vimeo site. Here, you will find several videos shot in different seasons, which can be downloaded and used for promotional purposes. Please credit Ottawa Tourism.

**Special for 2017! Download 2017 themed videos from the Ottawa 2017 Vimeo site. Please credit Ottawa 2017.

Microsite

The microsite creates a link between your conference website and the Ottawa Tourism conference page. This allows delegates to learn more about what there is to see and do in Ottawa while visiting your event page.  It will include your logo and link directly to your website for further promotion!

Take a look at our microsite landing page HERE

If you are interested in having a microsite for your conference, please send a high-resolution copy of your conference logo as well as the link to your conference webpage to Ottawa Tourism’s Meeting Services Specialist.

Social Media  

Send us your social media handles and have Ottawa Tourism welcome your delegates to our city!

Encourage your delegates to follow @Ottawa_Tourism for real time information about the city and share pictures using the hashtag #MyOttawa.

Conference Map

If you are using multiple locations throughout your conference program – whether it be host hotels, meeting facilities, off-site venues, or restaurants – our graphic designer can create a customized conference map to help your delegates navigate to and from each location. We will provide you with a digital PDF of your conference map for use on your conference website, conference app, or other collateral.

Take a look at the template for our customizable map HERE.

To request a custom conference map, please submit a list of venues you would like highlighted to Ottawa Tourism’s Meeting Services Specialist.

Green! This is a paperless service. We encourage you to post your map on your conference webpage or share with delegates digitally.

Discount Booking Codes

We want to help make it easier for your delegates to get here! We are happy to connect you with discount codes from the transportation providers listed below. Please see the directions on how to request the respective discount booking codes.

Air Canada: To receive your discount code, please register your event at the following link: www.aircanada.com/conventions 

Viarail: To receive your discount code, you will need to complete this form: http://www.viarail.ca/en/conference-fares

Porter: Please contact Ottawa Tourism’s Meeting Services Specialist to request a discount code.

Off-site Venues

Ottawa is home to spectacular off-site venue options that can accommodate all your programming needs. Explore our selection of off-site venues using our interactive map. This map allows you to search venues by category, proximity to your conference venue, or capacity.

Contact Ottawa Tourism’s Meeting Services Specialist to submit an RFP for off-site venues or for contact information.

For more information on our spectacular list of off-site venue options, visit the Where to Meet and Where to Eat sections of our Destination Planner Guide.

Welcome Letters

We are happy to provide your group with a welcome letter from the Mayor of Ottawa and/or the President & CEO of Ottawa Tourism. If you are interested in receiving one of these letters, please send us the preferred language (English, French, or bilingual) as well as the name of the conference to which you would like the letter addressed.

Click HERE for an example welcome letter from His Worship Mayor Watson and Michael Crockatt, President & CEO of Ottawa Tourism.              

Visitor Guides & City Maps

Green! We are happy to provide you with Visitor Guides and tear-off city maps to have available at your registration or welcome desk. In an effort to be environmentally conscious, we request that you do not include these pieces in your delegate bags as we find that only approximately 1/3 of delegates make use of paper collateral. We are happy to send additional copies to your venue throughout your event should you run low. Help us make a positive impact on our environment!

To request Visitor Guides and tear off maps, please contact Ottawa Tourism’s Meeting Services Specialist with:

  • the number of copies you would like (English and/or French)
  • the shipping address of your venue including your on-site contact
  • requested date of delivery

You can also download digital versions of our Visitor Guide and City Map to post on your conference website!

Delegate Activities & Companion Programming

We have many resources available to assist in the planning of your companion or children’s programming, as well as arranging excursions for your delegates. These resources can be used as a guide to help with organized planning or they can be shared directly with your delegates to provide ideas for self guided activities. Keep in mind that many of our major attractions offer discounts to delegates through Ottawa Tourism’s Flash Your Badge Program if they visit during their leisure time throughout the conference.

We have dozens of sample itineraries highlighting points of interest for visitors of all kinds and stays of various lengths. This variety of itineraries can help you tailor suggestions to your delegates. You can download PDF versions of some of our itineraries HERE.

There are lots of Tours & Sightseeing options available throughout the Capital Region. Many of these providers can also offer private services for your conference.

For the savvy traveler, we have a fantastic list of Free or Nearly Free activity options.

For more information on what is going on in the city while your delegates are in town, check the Ottawa Tourism event calendar for the most current list of events!

**Special for 2017! You can also check the Ottawa 2017 event calendar for updates on Canada’s 150th celebrations!

Volunteers

If you require additional on-site volunteer staff during your event, you can submit a request with the Algonquin College World Placement Program. Work Placement is a great way for students to gain on-the-job experience before they enter the job market. Click HERE for more information on this program and how to register your conference. 

Excess Food Management

Green! Your conference can partner with La Tablée des Chefs to ensure that any leftover food from your event is donated safely to community members in need. For more information on this program in Ottawa, click HERE.

2017 Gifting Ideas

Visit these online stores for great gift ideas to celebrate Canada’s 150th birthday! 

Canada 150 online store

Ottawa 2017 online store

Useful Resources:

  • Event Calendar – Stay up to date on what is going on in Ottawa with our calendar of events
  • Ottawa Insider – Access dozens of articles about the very best of what Ottawa has to offer
  • Online Publications – Download a digital copy of our Visitor Guide or Destination Planner Guide
  • MapsUse our wide variety of maps to help explore the greater Ottawa area