Ottawa Tourism

Convention Services Portfolio

Flash Your Badge Program

The Flash Your Badge Program grants delegates and a guest access to discounts and special offers at participating attractions, tours, and restaurants. There is no registration required to utilize this program – delegates can simply present their badge at participating retailers to receive the advertised discount.

*Reservations may be required

Download the 2019 Flash Your Badge Program:

Green!Ottawa Tourism’s Flash Your Badge Program is a paperless service. We encourage you to share this page electronically or share the link to our program website with your delegates www.ottawatourism.ca/fyb 

Conference Map

If you are using multiple locations throughout your conference program, whether it be host hotels, meeting facilities, off-site venues, or restaurants, our graphic designer can create a customized conference map to help your delegates navigate to and from each location. We will provide you with a digital PDF of your conference map for use on your conference website, conference app, or other collateral.

View an example of our customizable conference map HERE.

Discount Booking Codes

We want to help make it easier for your delegates to get here! Register for discount booking codes with our transportation partners below.  

Off-site Venues

Ottawa is home to spectacular off-site venue options that can accommodate all your programming needs. Explore our selection of off-site venues using our interactive map. This map allows you to search by venue type or proximity to your conference venue.

For more information on our spectacular list of off-site venue options, visit the Where to Meet and Where to Eat sections of our Destination Planner Guide.

Contact Ottawa Tourism’s Meeting Services Specialist to submit an RFP for off-site venues or for contact information.

Welcome Letters

We are happy to provide your group with a welcome letter from the Mayor of Ottawa and/or the President & CEO of Ottawa Tourism. If you are interested in receiving one of these letters, please send us the preferred language (English, French, or bilingual) as well as the name of the conference to which you would like the letter addressed.

Click HERE for an example welcome letter from His Worship Mayor Watson and Michael Crockatt, President & CEO of Ottawa Tourism.                

Delegate Activities & Companion Programming

We have many resources available to assist in the planning of your companion or children’s programming, as well as arranging excursions for your delegates. These resources can be used as a guide to help with organized planning or they can be shared directly with your delegates to provide ideas for self guided activities. Keep in mind that many of our major attractions offer discounts to delegates through Ottawa Tourism’s Flash Your Badge Program if they visit during their leisure time throughout the conference.

There are lots of Tours & Sightseeing options available throughout the Capital Region. Many of these providers can also offer private services for your conference.

For the savvy traveler, we have a fantastic list of Free or Nearly Free activity options.

For more information on what is going on in the city while your delegates are in town, check the Ottawa Tourism event calendar for the most current list of events!

Pre & Post Travel Itineraries

We have dozens of sample itineraries highlighting points of interest for visitors of all kinds and stays of various lengths. This variety of itineraries can help you tailor suggestions to your delegates. You can download PDF versions of some of our itineraries HERE.

Attendance Building Materials

These promotional materials are designed to help market your event. Incorporate any of these pieces into your attendance building efforts to help build excitement!

Download and use as is or edit in Adobe to add your conference logo and conference dates for a custom piece!

How to Customize:

  1. Download the piece you would like to customize
  2. Open in Adobe Acrobat
  3. Select ‘Edit PDF’
  4. Use ‘Add Image’ to include your conference logo
  5. Use ‘Add Text’ to include your conference dates
  6. Resave document and share

Destination Fact Sheets (.pdf)

2019-OT-Destination-Fact-Sheets-Spring

English: SpringSummerFallWinter

Français: Printemps | Été | Automne | Hiver

Travel Information and Destination Information Sheets (.pdf)

2019-OT-Practical-Info-Summer

English: SpringSummerFallWinter

Français: Printemps | Été | Automne | Hiver

Promotional Postcards (.pdf)

Crop Marks

English: SpringSummerFallWinter

Français: PrintempsÉtéAutomneHiver

No Crop Marks

English: SpringSummerFallWinter

Français: PrintempsÉtéAutomneHiver

Save The Date Postcards (.pdf)

Include your own text to the back of these postcards to share any information you’d like delegates them to know.

Crop Marks

English: SpringSummerFallWinter

Français: PrintempsÉtéAutomneHiver

No Crop Marks

English: SpringSummerFallWinter

Français: PrintempsÉtéAutomneHiver

Microsite

The microsite is a customized landing page which connects to your conference website. This allows delegates to learn more about what there is to see and do in Ottawa while visiting your event page.  It will include your logo and link directly to your website for further promotion!

Take a look at our microsite landing page HERE

If you are interested in having a microsite for your conference, please send a high-resolution copy of your conference logo as well as the link to your conference webpage to Ottawa Tourism’s Meeting Services Specialist.

Images & Video

Images

Destination images can be downloaded from Ottawa Tourism Media Library. Our images can be used for your pre-conference promotional efforts or for materials used throughout your event. Please credit the images as indicated in the filenames.

Don’t see what you’re looking for?

Ottawa Tourism owns an image bank of more than 3,000 high-resolution shots, which can be shared upon request. Let us know what you’re after and we’ll do our best to find images that will suit your needs!

Videos

These videos have been created to help showcase Ottawa as the host destination for your event. Choose the one that you feel best speaks to your delegates and incorporate it into your attendance building efforts.

Additional destination videos can be downloaded from Ottawa Tourism’s Vimeo site. Here, you will find several videos shot in different seasons, which can be downloaded and used for promotional purposes. Please credit Ottawa Tourism.

Social Media  

We recommend using social media before, during and after your event to spark interest, increase attendance and engage participants. Simply use anything and everything below to help promote your Ottawa meeting or convention.

Encourage your delegates to follow @Ottawa_Tourism for real time information about the city and share pictures using the hashtag #MyOttawa.

Graphics

Download destination images tailored to various social media platforms.

Sample Social Media Posts

Copy and paste or modify as needed! Remember, add a photo, insert your conference hashtag and tag Ottawa Tourism in your posts to maximize exposure.

Twitter

  1. Cross these items off your travel bucket list when you visit Ottawa for [#EventName2018]: gl/g9CbHW
  2. Need to debrief after an exciting day at [#EventName2019]? Do so over happy hour! Check out Ottawa’s best brew deals: gl/DZEyj6
  3. Coming with us to Ottawa for {#EventName2019]? Shop like a local to bring back unique souvenirs: gl/YshRNE
  4. Good news! Looks like Ottawa has several local coffee options to keep the caffeine flowing throughout [#EventName2019]. Check them out: gl/SdKKt6
  5. Fun fact: Ottawa is one of the most walkable (and bikeable) cities in Canada! Use this guide to cycle during your stay for [#EventName2019]: gl/qnAVRt
  6. Flying into the Ottawa International Airport? https://www.ottawatourism.ca/ottawa-insider/flying-into-ottawa/
  7. How accessible is Ottawa, you ask? #ConferenceHashtag https://www.ottawatourism.ca/ottawa-insider/accessibility-in-ottawa/

LinkedIn

  1. [#EventName2019] connects the best [insert event industry topic] in Ottawa, Canada’s capital. Join [#]+ attendees, [#]x companies and [#]x speakers at this [x]-day event. Join us on [date] at the [venue].
  2. We’re thrilled to announce [x] as a partner for [#EventName2019]! Join us in Ottawa, Canada on [date]. Register now [link].
  3. Thank you [venue] for hosting [#EventName2019] and to all [#]x attendees! Here’s a recap [insert link/photos].
  4. Don’t miss out on [#EventName2019], a [x]-day conference featuring industry leaders [names] in Ottawa, Canada!
  5. This year, OTTAWA is hosting [#EventName2019]! Did you know Canada’s capital is the country’s first EcoDistrict? Check it out: gl/ZpoEoc

Facebook

*Create Facebook event: goo.gl/YsSH9r

  1. Are you joining us at [tag event page]? RSVP on our event page to receive updates and see who else is going! [#EventName2019]
  2. Make the most out of your trip to Ottawa! Check out some of the great attractions nearby: gl/g9CbHW
  3. Cycle your way through the city during your visit to Ottawa for [tag event]! Such a fun way to take in Canada’s capital: gl/SDxyAj
  4. Meet the top leaders in [industry], [speakers names] at [tag event]! Earlybird pricing ends on [date]. Register now and join us in Ottawa on [date]!

Important Links

Ottawa Content

Destination Images can be downloaded from Ottawa Tourism’s Flickr gallery.  Please credit the images as indicated in the filenames.

Destination videos can be downloaded from Ottawa Tourism’s Vimeo site. Please credit Ottawa Tourism.

Visitor Guides & City Maps

Green! We are happy to provide you with Visitor Guides and tear-off city maps to have available at your registration or welcome desk. In an effort to be environmentally conscious, we request that you do not include these pieces in your delegate bags as we find that only approximately 1/3 of delegates make use of paper collateral. We are happy to send additional copies to your venue throughout your event should you run low. Help us make a positive impact on our environment!

To request Visitor Guides and tear off maps, please contact Ottawa Tourism’s Meeting Services Specialist with:

  • the number of copies you would like (English and/or French)
  • the shipping address of your venue including your on-site contact
  • requested date of delivery

You can also download digital versions of our Visitor Guide and City Map to post on your conference website!

Volunteers

If you require additional on-site volunteer staff during your event, you can submit a request with the Algonquin College World Placement Program. Work Placement is a great way for students to gain on-the-job experience before they enter the job market. Click HERE for more information on this program and how to register your conference. 

Excess Food Management

Green! Your conference can partner with La Tablée des Chefs to ensure that any leftover food from your event is donated safely to community members in need. For more information on this program in Ottawa, click HERE.

Useful Resources: